Privacy Policy

How we handle the information you share with us as an applicant, employee, client, or website visitor.

Top Notch Staffing

Effective Date: October 27, 2026

1. Introduction

Top Notch Staffing ("Top Notch Staffing," "we," "our," or "us") is committed to protecting the privacy and confidentiality of personal information collected through our website and staffing services.

This Privacy Policy explains how we collect, use, store, protect, and share information obtained from job applicants, employees, business clients, and website visitors.

This policy applies to our website, online employment applications, employee and staff portals, client staffing requests, and electronic communications.

2. Information We Collect

We may collect personal information when individuals interact with our website or services.

Personal Information

Information may include:

Full name, mailing address, email address, and telephone number.
Employment history, resumes, qualifications, and references.
Job preferences, availability, and scheduling information.
Employment eligibility and identification information.
Payroll, tax, and employment-related records.
Company contact information and staffing requirements.
Account registration information and user permissions.
Information submitted through website forms and communications.

Automatically Collected Information

When you visit our website, we may automatically collect technical information such as:

IP address.
Browser type and operating system.
Device information.
Pages visited and website activity.
Login activity and security-related information.

We collect information reasonably necessary to provide staffing services, maintain website functionality, and fulfill applicable legal obligations.

3. How We Use Your Information

Top Notch Staffing may use personal information to:

Process employment applications.
Evaluate applicants and match candidates with employment opportunities.
Contact applicants regarding available positions.
Schedule interviews and coordinate assignments.
Manage employee accounts and employment records.
Administer payroll and employment-related obligations.
Process staffing requests from business clients.
Communicate with applicants, employees, and clients.
Send employment opportunities, scheduling notifications, and service updates.
Maintain and improve website functionality.
Prevent unauthorized access and fraudulent activity.
Comply with applicable laws and regulations.

We do not sell personal information to third parties for their independent marketing purposes.

4. Job Applications and Applicant Information

When individuals submit employment applications, we collect information necessary to evaluate their qualifications and identify suitable employment opportunities.

Applicant information may be shared with prospective employers and authorized representatives when reasonably necessary for recruitment, placement, and employment-related purposes.

Submitting an application does not guarantee employment or placement.

Applicant records may be retained for future employment opportunities, business purposes, and applicable legal requirements.

5. Employee Accounts and Portal Information

Authorized employees and staff may access online accounts provided by Top Notch Staffing.

Depending on account permissions, these portals may contain employment information, assignments, schedules, communications, and other business-related records.

We may collect account identification information, authentication records, employment information, and login activity.

This information is used to administer employment services, authenticate users, maintain records, and protect system security.

Access to sensitive information is restricted according to assigned permissions and legitimate business needs.

6. Client Staffing Requests

Business clients may provide company information, contact details, staffing requirements, job descriptions, work locations, and scheduling information.

We use this information to evaluate staffing needs, identify qualified candidates, coordinate assignments, and communicate with authorized client representatives.

Information may be shared with authorized personnel and service providers as necessary to fulfill staffing requests.

7. Information Sharing and Disclosure

We may share information with:

Prospective employers and authorized business clients.
Payroll and employment administration providers.
Website hosting and data storage providers.
Email and SMS communications providers.
Other authorized service providers.
Government agencies or legal authorities when required by law.

We may also disclose information when reasonably necessary to investigate fraud, protect individuals, enforce our rights, or comply with legal obligations.

We do not sell applicant, employee, or client information to data brokers or third parties for their independent marketing purposes.

8. SMS Privacy and Communications

Top Notch Staffing may communicate with applicants, employees, and business clients through SMS text messaging.

Messages may include employment opportunities, interview scheduling, assignment notifications, work schedules, application updates, and other business-related communications.

SMS Consent

Where required, individuals must voluntarily opt in to receive SMS communications.

Consent may be obtained through website forms or other clearly identified methods.

Consent to receive promotional SMS messages is not required as a condition of employment consideration or purchasing staffing services.

SMS Information Sharing

We do not sell or share mobile phone numbers or SMS opt-in consent information with third parties or affiliates for their independent marketing or promotional purposes.

SMS consent information is not shared with third parties for marketing purposes.

Information may be shared with authorized messaging service providers solely as necessary to deliver communications and operate our messaging services.

Opting Out

You may opt out of SMS messages at any time by replying STOP.

For assistance, reply HELP or contact Orders@tnsny.com.

Message frequency may vary. Standard message and data rates may apply.

9. Data Retention

We retain personal information for as long as reasonably necessary to provide staffing services, maintain employment and business records, fulfill contractual obligations, and comply with applicable laws.

Retention periods may vary depending on the type of information and applicable legal requirements.

When information is no longer required, we take reasonable steps to securely delete, destroy, or anonymize it.

Certain employment, payroll, tax, and business records may be retained when legally required or permitted.

10. Data Security

Top Notch Staffing maintains reasonable administrative, technical, and organizational safeguards intended to protect personal information against unauthorized access, disclosure, alteration, misuse, and destruction.

Access to sensitive information is restricted to authorized personnel and service providers with legitimate business needs.

Although reasonable precautions are taken, no electronic system or internet transmission can be guaranteed completely secure.

11. Cookies and Website Technologies

Our website may use cookies and similar technologies to maintain website functionality, support secure login sessions, improve performance, and understand website usage.

Users may manage cookies through their browser settings.

Disabling certain cookies may affect website functionality.

12. Third-Party Services

Our website may rely on third-party providers for hosting, authentication, data storage, communications, and other operational services.

These providers may process information as necessary to perform services on our behalf.

External websites linked from our website may maintain separate privacy policies.

Top Notch Staffing is not responsible for the independent privacy practices of third-party websites.

13. Children's Privacy

Our website and staffing services are not intended for children under the age of 13.

We do not knowingly collect personal information from children under 13.

If we become aware that such information has been collected without appropriate authorization, we will take reasonable steps to delete it.

14. Your Privacy Rights

Depending on applicable law, individuals may request access to, correction of, or deletion of certain personal information.

Individuals may also request changes to communication preferences or withdraw consent where applicable.

Requests may be submitted to Orders@tnsny.com.

We will review and respond to requests in accordance with applicable law.

Certain information may be retained to satisfy legal, employment, tax, contractual, or legitimate business obligations.

15. Changes to This Privacy Policy

Top Notch Staffing may update this Privacy Policy periodically to reflect changes in business operations, technology, legal requirements, or services.

Updated versions will be posted on our website with a revised effective date.

Where required by law, we will provide additional notice or obtain consent before implementing material changes.

16. Contact Information

For questions regarding this Privacy Policy or your personal information, please contact: